Allowable Grant Costs
Grant funds may only be used on direct expenses associated with the development/implementation of the project. Allowable expenses include:
- Community partner staff (or individual community members) stipends/honorary payments as a means of compensation for expertise/knowledge shared, time invested, work/research done, and/or scholarship (g., traditional academic, creative works, or educational or public tools) co-produced and/or resources used throughout the project.
- University or college Community Engagement Professionals (professional staff) and faculty stipends as a means of compensation for time invested, work/research done, and/or scholarship (g., traditional academic, creative works, or educational or public tools) produced.
- Student stipends, or institutional scholarships, as a means of compensation for work (e.g., peer mentoring, project design and implementation assistance) and/or research done, and/or scholarship (e.g., traditional academic, creative works, or educational or public tools) co-produced throughout the project.
- Marketing and Public Awareness
- Printing for flyers, publications, etc., only when charges can be tracked to the specific project
- Advertisements (including social media boosts and advertisements specifically related to project, only when charges can be linked to the specific project,
- Apparel with the Community-Engaged Alliance logo included, up to 10% of the requested grant funds
- Project supplies & Equipment
- Printing and copying, only when charges can be tracked to the specific project
- Equipment with no more than a one-year useful life and/or under $100, must be specifically related to the project
- Books/Publications specifically related to the project activities and when used as project supplies
- Travel, must be specifically related to the project and/or dissemination of scholarly work related to the project
- Vehicle rental
- Fuel reimbursement
- Per Diem
- Hospitality, up to 50% of requested grant funds
- Third-party space rental for off-campus facilities
- Meals for meetings and/or events specifically related to the project
- Fees for equipment use, only when there is commonly a charge for usage
Unallowable Grant Costs
Grant funds may not be requested for indirect expenses. Non-allowable expenses include:
- Any registration costs for events hosted by Community-Engaged Alliance
- Project supplies & equipment
- Equipment with a useful life of more than one-year and/or over $100, unless otherwise approved by Community-Engaged Alliance in writing
- Computer software, unless otherwise approved by Community-Engaged Alliance in writing
- Office equipment (e.g., copiers, fax machines)
- General office supplies (e.g., pens, paper)
- Payments to participants to take part in project activities (e.g., gift cards, fuel cards, cash incentives)
- Any costs associated with, directly or indirectly, entertainment such as event or show tickets and entrance fees
- Memberships & subscriptions
- Memberships/subscriptions to any civic or community organization, country club, or social/professional organization
- Marketing and Public Awareness
- Apparel over 10% of the requested grant funds
- Advertisements that cannot be linked to the specific project, this includes social media boost and advertisements
- Contact Management Platforms (e.g., iContact, Mail Chimp)
- Institutions will provide a cash match toward the development or implementation of the project as outlined in each grant application. This must be provided from the institution and not an outside source. Indirect costs and in-kind contributions are not considered a cash match. Appropriate documentation of expenditures must be kept on file and be made available for audit and inspection if required. This documentation must reflect expenditures toward direct project support as described in the budget and narrative of the original proposal. Stipends
- Stipends for community partner staff (or individual community members), university or college Community Engagement Professionals (professional staff), faculty, and students as a means of compensation for expertise/knowledge shared, time invested, work/research done, scholarship (g., traditional academic, creative works, or educational or public tools) produced and/or co-produced throughout the project may be used as a cash match.
Cash Match minimums are as follows:
- High-Impact Community Engagement Practices (HICEP): 25% of the award amount
- Strengthening Communities (SC): 25% of the award amount
- Actualizing a Culture for Community Engagement (ACCE): $11,000, 100% of the award amount
- Faculty Fellows (FF): $1,520; Senior Faculty Fellow (SFF): $2,500 per year ($7,500 total)
- Research With and About Community Engagement: 30% of the award
Grants funds are distributed on a reimbursement basis only, no upfront funds will be given. Grantees must work with their campus to ensure an institutional account is set up for grant expenditures. Once all reporting requirements have been met, reimbursements will be processed within thirty (30) days. Reimbursements will be paid out within thirty (30) days of the submission of a completed narrative report AND fiscal form. Reports that do not contain all the required elements, will not be considered final and will not be processed until competed. Reimbursements are only provided to partner campuses. Campuses must be active partners of Community-Engaged Alliance throughout the duration of the project to be eligible for reimbursement.
Any materials (print and/or electronic) produced with grant funds must acknowledge Community-Engaged Alliance as the funder of the project and include the Community-Engaged Alliance logo. The Community-Engaged Alliance Style Guide provides parameters for the use of logos, press releases, and social media tags. Failure to include Community-Engaged Alliance on all/any of the referenced outlets will result in a loss of funding. All marketing and communication (e.g., press releases, social media, public relations efforts) around the funded project must acknowledge Community-Engaged Alliance as the funder and include the Community-Engaged Alliance boilerplate. The Community-Engaged Alliance Style Guide provides further guidelines for marketing and communication. "Community-Engaged Alliance" shall not be abbreviated in any material created or produced.
Deadline and Submission Process
All submissions will adhere to the deadlines set forth in the Request for Proposal. All grant funds must be expended no later than May 31, 2022. Any project ending on May 31, 2022 will be required to submit full final reports no later than June 24, 2022; any report not received by that date will automatically be disqualified for funding reimbursements.
Applicants are responsible for ensuring their application has been routed through, and approved by, their granting offices (e.g., sponsored program, contracts & grants, or other similar offices) in accordance with their university’s policies for obtaining grants prior to submitting the application to Community-Engaged Alliance.
We require each Principal Investigator to create their own individual account for submissions. General accounts created by contract and grants offices will not be accepted.
Any application not approved by the applicant’s granting office, or properly routed will not be funded.
Details on the requirements for each funding opportunity is found in the request for proposal for that opportunity.
The PI must seek, in writing, approval from Community-Engaged Alliance for any significant changes in the project scope or budget prior to implementing changes.
Terms and Conditions
Community-Engaged Alliance reserves the right to use your project’s application and/or grant report as an example of successfully funded projects on the website and/or other print/electronic materials.
Any data and/or results derived from the project shall be the joint property of the grantee and Community-Engaged Alliance. Neither party will be required to report or account to the other for its use of data and/or results and each shall be free to use data and/or results for any lawful purpose.
By submitting a proposal, you are agreeing to the terms and conditions stated above. In addition, you are agreeing to Community-Engaged Alliance’s Terms of Service, Online Privacy, and Non-Discrimination notices.
The Community-Engaged Alliance logo must be used on any and all printed and/or electronic materials (e.g. flyers, electronic invitations, event handouts, t-shirts, etc.) that result from a Community-Engaged Alliance funded project.
You may not alter the logo in any manner.
Published materials should include a disclaimer that states “Opinions or points of view expressed in this document are those of the author(s) and do not necessarily reflect the official position of Community-Engaged Alliance.”
All press releases promoting a Community-Engaged Alliance project must include information about the grant project and credit Community-Engaged Alliance as the funder, including the boilerplate below, and must be sent to us for approval prior to publishing. Please allow three days for the approval process.
About Community-Engaged Alliance
As a 501(c)(3) nonprofit, Community-Engaged Alliance is dedicated to advancing the field of community engagement through education, support, and collaboration with partners in higher education. Through funding, professional development, and collaboration opportunities, Community-Engaged Alliance supports capacity and enables students to graduate with the knowledge and skills necessary to create positive social change. Visit www.communityengagedalliance.org for more information.
We encourage you to use social media to promote your Community-Engaged Alliance funded project; any posts surrounding a Community-Engaged Alliance funded project should tag Community-Engaged Alliance as follows:
- Facebook – @CommunityEngagedAlliance
- Instagram – @incampuscompact
- Twitter – @EngagedAlliance